What is a supervising organization?Roles and duties of supervising organizations in technical intern training

What is a supervising organization?

What is a supervising organization?A non-profit organization that accepts technical intern trainees and provides support for their activities and accepting companies..
In order to conduct business, it is necessary to obtain permission from the competent minister as a supervising organization, so only organizations that have passed a strict examination can operate.

The work will be general related to technical intern trainees, and support, supervision and guidance will be provided in the following items.

• ● Recruitment of technical intern trainees
• ● Procedures for acceptance
• ● On-site interview
• ● Audit and guidance for companies after acceptance

It is indispensable for accepting technical intern trainees.
Also, what you need to remember when learning about supervising organizations isPermit category.
This is a category that occupies the business of the supervising organization, and is divided as follows.

At first, every organization starts with a designated supervision business.If a supervising organization has a proven track record and is recognized as meeting high standards, it will receive permission for general supervision business.
It's easy to misunderstand that the general is better than the specific, so let's remember.

What is a corporation permitted as a supervising organization?

Corporations that are permitted as supervising organizations have been decided.
Not all corporations can become supervising organizations.
This is based on the idea that the organization plays an important role in the technical intern training system, which aims for international cooperation.
Therefore, it is limited to the corporate form approved by the Ministerial Ordinance.
Below are some typical examples.

• ·chamber of commerce
• ・The Chamber of Commerce and Industry
• ・SME organizations
• ・Vocational training corporation
• ・Agricultural cooperatives
• ・Fishery cooperatives
• ・Public Interest Incorporated Association
• ・Public Interest Incorporated Foundation

In addition, since the supervising organization is a non-profit organization, commercial activities are prohibited.
In particular, the following requirements must always be met:

• ・ Being a corporation that is not for profit
• ・ Having the ability to conduct business properly
• ・Having the financial foundation to carry out the supervision business soundly
• ・Taking measures to properly manage personal information
• ・ Implementing measures for external officers or external audits
• ・ A contract has been concluded for the delivery period of foreign countries that meet the standards and the agency of technical intern trainees.

In addition to meeting the above requirements, there are also grounds for disqualification.
There are strict rules in place for the proper operation of supervising organizations.

Role of Supervising Organizations

The role of the supervising organization is to conduct appropriate technical intern training that matches the purpose of the technical intern training program under the responsibility and supervision of the supervising organization.
Appropriate support must be provided for foreigners who have come to Japan as technical intern trainees.
The following are the main responsibilities for this purpose:

• ● Supervision/Guidance
• ● Understanding and disseminating the purpose of the technical intern training system
• ● Audit/Report

In this way, the main role is to supervise and provide guidance to ensure that technical intern trainees are properly protected.
Therefore, we will check whether the receiving company is conducting technical intern training based on the technical intern training plan, and if it does not seem to be proceeding properly, we will supervise and provide guidance.

In addition, some companies consider technical interns to be a cheap labor force.
In order to prevent such thinking, we also play a role in disseminating the purpose of the Technical Intern Training Program to accepting companies and sending organizations.

Furthermore, rather than just sending out technical intern trainees, we conduct regular audits of companies once every three months.
In the case of Technical Intern Training No. 1, there may be regular patrols once a month.
It also has the role of regularly auditing training institutions and reporting the results to local immigration bureaus.

As described above, the role of supervising organizations is extremely large, and they are important organizations in accepting technical intern trainees.

Business contents of the supervising organization

The work of the supervisory body can be broadly divided into three categories.

• ● Audit and guidance for host companies
• ● Operations related to accepting trainees
• ● Protection and support of technical intern trainees

Regular audits, temporary audits, and on-site guidance are applicable to the audits and guidance of the accepting company.
Audits are conducted once every three months under the direction of the person in charge of management.
Through this work, it is possible to see whether technical intern trainees are being properly trained.

We also undertake work related to technical intern trainees.
In cooperation with local sending organizations, various operations and procedures are carried out.
Its main duties are as follows.

• ● Selection and contract with sending organization
• ● Accompanying an interview in the sending country
• ● Guidance on preparing technical training plans for accepting companies
• ● Immigration procedures for technical intern trainees
• ● Post-arrival training

It can be seen that most of the work related to technical intern trainees is carried out.

Also, one of my duties is to solve the worries and problems that technical intern trainees have in Japan.
Technical intern trainees live in an unfamiliar place called Japan.
Supervising organizations provide protection and support because there are many cases in which trainees have problems or troubles that cannot be consulted with implementing organizations.
In this case, the corresponding supervising organization isSecuring a system that allows technical intern trainees to respond in their native languageis compulsory.

How many supervisory bodies are there?

Some people may be wondering how many supervising organizations there are when accepting technical intern trainees.
As of September 2022, 9, supervising organizations nationwide3,582 groups
The breakdown of specific supervision business and general supervision business is as follows.

Even with these organizations, the dates of permission, the countries they can handle, the type of work they do, etc. are all different, so you have to choose a supervising organization that meets your company's needs.
Companies that are considering accepting trainees should be careful.

In addition, some supervising organizations receive guidance from the government.
It is necessary to determine whether such organizations will carry out their duties appropriately.Immigration Services Agency websiteIt would be a good idea to check it out.

When should I consult with a supervising organization?

When a company wants to accept technical intern trainees, some people may not know what kind of cases they should consult with.

The work performed by the supervising organization is as described above, but it is difficult to grasp the timing of consultation because the work is wide-ranging.
Therefore, there are two things to consider first:

• ● Is the supervising organization compatible with the country and industry you want to accept?
• ● How far are you progressing in considering acceptance?

What is especially important is whether or not it corresponds to the country and industry you want to accept.
Be sure to check when you consult with the supervising organization.
As for the timing to consult, it is OK at the stage when acceptance consideration has started.
The supervising organization is a professional technical intern training organization, so it is possible to consult with them regarding planned training, etc.

If you would like to consult with a supervising organization, it is okay at the stage when you have started considering acceptance of technical intern training, and if you have any concerns related to technical intern training, please feel free to consult with them.

Points to consider when choosing a supervising organization

There are 3,582 supervising organizations nationwide.
What points should I keep in mind when making a choice?
Many people get lost because it is very difficult to choose the best organization for their company.

When accepting technical intern trainees and selecting a supervising organization, keep the following three points in mind.

• ● How many achievements do you have?
• ● Do the industries and occupations supported match your company?
• ● How strong is the support?

The first thing you should check isAchievements.
The number of technical intern trainees a company has accepted and the number of years of business experience are very important indicators.
Generally speaking, the more experienced an organization is, the more likely they will be able to respond flexibly to a variety of situations, so you can feel safe throughout.

Also, as with the track record, it is important to check whether the supervising organization is responding.Industry/occupation.
Since each supervising organization has its strengths and weaknesses, it is important to determine whether it is suitable for the field of your company.
The technical intern trainees that can be handled will change depending on whether it is a specific supervision business or a general supervision business, so it is necessary to check.

Finally, since the supervising organization also supports and protects technical intern trainees,SupportLet's see how generous it is.
In addition to the supervision work required by law, there are many types of support and assistance that technical intern trainees require.
It is also important to be able to comprehensively support technical intern trainees so that they can work in Japan with peace of mind.

In case of trouble with the supervising organization

There are cases where you may have trouble with the supervising organization for some reason.
In that case, you may be at a loss as to what to do.
There are many types of problems, but the three most common ones are:

• ● Supervision costs are high
• ● I am dissatisfied with the work content
• ● I have doubts about human resources.

Among these, the most common one is related to supervision fees, that is, financial troubles.
Especially for small and medium-sized enterprises, it is natural to want to keep supervision costs as low as possible.
In this case, it is necessary to consider the level of support provided by the supervising organization.

In addition, there may be cases where you have questions or dissatisfaction with the work content or personnel.
In such cases,Supervising organization can be changed.

1. XNUMX.practitioner
2. XNUMX.technical intern trainee
3. XNUMX.Supervising organization before change
4. XNUMX.Supervising organization after change
5. XNUMX.Agency sending agency

With the consent of these five parties, the supervising organization can be changed.
However, in that case, the supervising organization before the change may strongly oppose it, so how to persuade it will be a big issue.
In any case, if you have a problem with the supervising organization, please consider changing the supervising organization.

If you have any questions about the supervising organization, please contact Climb.
Please feel free to contact us by phone or inquiry form!

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