Flow of changing the supervising organization of technical intern trainees

What is a supervising organization that supervises technical intern trainees?

The supervising bodyNon-profit organization supervising technical intern trainees.
We are conducting a supervision business stipulated by the "Technical Intern Training Program" linked to technical intern trainees.

The following two are the main activities.

● Support for accepting technical intern trainees from overseas
● Supervision work to see if proper training is being carried out at the company after accepting technical intern trainees

Above all, there is a wide range of support for accepting technical intern trainees from overseas.
It supports all the procedures related to accepting technical intern trainees of companies, from arranging recruitment of technical intern trainees locally to specific acceptance of interviews, immigration procedures, etc.
Even companies that do not have branches overseas have created a state where it is easy to accept technical intern trainees.

Also, accepting technical intern trainees does not end there.
Even after accepting technical intern trainees, I will be involved in the company as a supervision work.
It is very important that you are able to perform your duties within the scope of your status of residence, so you need to make sure that your company is protecting it.

Along with these, it should be remembered thatAcceptance type.
The types of acceptance of technical intern trainees are classified into the following two types.

● Company-only type: Japanese companies directly accept full-time employees of local corporations, joint ventures, and business partners
● Group supervision type: The supervising organization accepts trainees and trainees, and conducts technical intern training at the host companies under its umbrella.

Only some major companies are doing the individual company type because it is necessary to do everything in-house, such as local recruitment.Therefore, most companies are group supervision type.
Make sure you know which type your company belongs to.

In addition, supervising organizations are classified into the following two categories.

● General supervising organization: Acceptable for technical intern training Nos. 1 to 3: Up to 5 years
● Designated supervising organization: Acceptable for technical intern training Nos. 1 and 2: Up to 3 years

When accepting technical intern trainee No. 3, both the accepting company and the supervising organizationexcellent conditionsNote that you must satisfy

Flow of procedure to change the supervising organization

Once a contract is signed with a supervising organization, it is not possible to change it forever.
But to changeTakes about 3-4 monthsRemember that.
With this in mind, the following changes are possible.

1. XNUMX.Consider changing the supervising organization
2.Talk with a new supervising organization
3. XNUMX.Inform the current supervising organization of the intention to change the supervising organization
Four.Receive required documents from the current supervising organization
Five.Sending organization and new supervising organization conclude a contract
6.The change of the supervising organization is completed

If you look at the flow, I think it's convincing that it will take about 3 to 4 months.
It should be noted that in some cases it may take even longer.
Be especially careful in the following cases.

● The current supervising organization does not respond to changes
● It takes time to make a contract between the sending organization and the new supervising organization.
● The company is not ready for acceptance based on the technical intern training system

In addition to these, immigration restrictions due to the new coronavirus are also involved.
Therefore, it is better to think that irregular situations can occur when changing the supervising organization.

To apply for a change of supervising organizationRequired documentsmust be collected from the supervising body.

▼ Required documents

・ Employment contract statement
・ Time card or attendance record (for technical intern trainees in the last 3 months)
・ Wage ledger (for technical intern trainees in the last 3 months)
・ Working rules
・ A copy of the agreement notification regarding the modified working hours system (when using modified work)
・ Company calendar
・ A copy of the 36 agreement notification (if there is overtime)
・ Permit of Article 3 of the Construction Business Act
・ Documents worthy of application for construction career advancement system (CCUS) registration
・ Information such as drawings and lists when there is a dormitory (in the name of the company, when the number of employees is 10 or more or when performing hazardous work)
・ Technical intern training attendance certificate
·power of attorney
・ Notification regarding activity organizations (Notification Reference Form 1-6)
・ Technical intern training plan change certification application (Ministerial Ordinance Form No. 4)
・ Sealing of agreement due to change of supervising organization of technical intern trainees

If the collection of required documents is delayed or the contents are incomplete, the change itself will be delayed.
Be careful not to miss any submissions.

Cases where the supervising organization cannot be changed

It is not the case that anyone can freely change the supervising organization.
Of course, there are cases where even if you apply for a change, it will not be accepted and the change will not be made.

What I want to remember when changing the supervising organization is that technical intern trainingTechnical Intern Training ActThe point is that it must be done properly based on
Therefore, when changing the supervising organization, it is not just a procedureIs there any illegality among the sending agency, the receiving company, and the supervising organization?Will be reviewed again.

If any one institution violates the Technical Intern Training Act or the Immigration Control Act, it may happen that the person concerned was in violation without their knowledge.
In addition to intentional illegal activities, if you have unintentionally committed illegal activities, immediately improve them and take appropriate measures.
If it is judged that there is even a little illegality in the examination, it is an essential document when changing the supervising organization“Agreement accompanying the change of the supervising organization for technical intern trainees”I can't get

Especially in the case of sending organizations, there may be the following facts because they are overseas.

● The sending agency has a relationship with the local broker
● The sending agency is not an authorized sending agency

As a general rule, sending from the sending country is not permitted except for the body approved by the sending country government, so be sure to select an accredited body.
Whether it is an accreditation body or not is determined by the government website "OTIT Diplomatic Team Skills Training Organization, so please refer to it.

How to find a new supervising organization?

The problem with changing the governing body is how to find a new supervising body.
It depends on the company that accepts technical intern trainees, but find a supervising organization that suits your needs.

There are three main ways to find a supervising organization.

1. XNUMX.Search by "Search for supervising organizations" of the Organization for Technical Intern Training
2.Get introduced by a specialist who supports foreign technical intern trainees
3. XNUMX.Ask a company / acquaintance who has experience in accepting technical intern trainees to introduce you

Of these, 2. is the most recommended, as it can be introduced after consulting with a law office or administrative scrivener office that specializes in dealing with the problems of foreign technical intern trainees.

If you are looking for a supervising organization by yourself, I think that there are many people who do not know what criteria to use.
In that case, try the following points.

・ A large number of interview staff can be gathered
・ There is a professional interpreter
・ Has abundant past dispatch records and know-how
・ No burden on technical intern trainees before departure due to kickback or excessive entertainment
・ Educational services are substantial

All of them are based on the enhancement of the support system when something happens.
But there are some things that you won't understand until you've been with them for a long time.
In such a case, we recommend that you look at it from the same perspective as the negotiation.

For example, the following points.

・ Are you able to communicate with emails as a business partner?
・ What is your impression of actually visiting and listening to the story?
・ Are you disclosing negative information?

In particularA supervising group that only says positive thingsPlease be careful.
If you find it difficult to find on your own, talk to a professional.

Summary

The supervising organization is a non-profit organization that supervises the acceptance of foreign technical intern trainees and whether proper training is being carried out.
If you are already using a supervising organization, you can change to a different supervising organization at your discretion.
In that case, in addition to preparing the necessary documents, the examination of the local sending organization, the receiving company, and the supervising organization must be conducted again and judged to be appropriate.

New supervising organizations can be found by receiving referrals from acquaintances or by searching from the government website.
In that case, please carefully check whether the supervising organization is suitable for your company.

If you want to change to a new supervising organization but do not know which one is better,Climb Immigration Lawyer OfficePlease feel free to contact us.

If you have any questions about the supervising organization, please contact Climb.
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