Notification and procedures for employment insurance when hiring foreigners

Notification required for employment insurance for foreigners

"I am hiring a foreigner for the first time, but is the procedure for employment insurance the same as for Japanese people?"
Many people will have such troubles.
In conclusion, it's almost the same as hiring a Japanese person.
However, it is not exactly the same, so you need to be aware of the following points.

● Conditions for foreigners to take out employment insurance
● Notification of foreigners who are insured by employment insurance
● Notification of foreigners who are not insured by employment insurance

Let's take a closer look at what it looks like, item by item.

▼ Conditions for foreigners to take out employment insurance

As a major premise, such as the Labor Standards Act and the Health Insurance ActLabor-related lawsandLaws and ordinances related to social insuranceregardless of nationalityApplies equally to foreigners as to JapaneseWill be
Therefore, just because you are a foreigner, there are no special conditions for joining. All foreigners staying in Japan with a status of residence other than "diplomatic" or "official" are eligible.
With that in mind, let's look back on the conditions for applying employment insurance.

　1. The prescribed working hours per week must be 20 hours or more.
　31. Expected employment for XNUMX days or more (Note)
　(Note) This requirement applies unless it is clear that employment will not continue for 31 days or more.
　　Quote source:Shizuoka Labor Bureau, Ministry of Health, Labor and Welfare

Regarding part 30, foreigners who are dispatched workers under an employment contract that stipulates daily or within XNUMX days,Day labor insuredIt may be.
Other than that, you are basically covered by the unemployment insurance, so be sure to notify Hello Work immediately.

▼ Notification of foreigners who are insured by employment insurance

What are the notifications for foreigners who are insured by employment insurance?
According to Article 28 of the Employment Measures Law, the following documents are required to be submitted.

● Notification of qualification acquisition
● Notification of disqualification
● Residence card

You can see that it is the same as when hiring a Japanese person except for the residence card.
What is absolutely necessary for foreign employmentResidence cardbut,"different style"It is possible to submit a notification by entering the card number in the .
If the foreigner does not take out employment insurance, "Foreigner Employment Status Notification FormPlease fill in the residence card number and submit it.
The deadline for submitting employment insurance isUntil the 10th of the month following the hiring date of foreignersTherefore, please submit it to Hello Work, which always reports employment insurance.
There is a field for entering foreigner information in the items 17 to 22 of the employment insurance insured person's qualification acquisition notification, so you can enter it there.

▼ Notification of foreigners who are not insured by employment insurance

What is required for notification of foreigners who are not insured by employment insurance?
In that case"Notification of Employment Status of Foreigners Relating to Employment/Separation” must be submitted.
In addition, the following notification items are required.

・ Name
·Status of residence
·Period of stay
·date of birth
·sex
·nationality region
・ Existence of permission for activities outside the qualification
・ Residence card number
・ Date of hiring or leaving the job
・ Name, location, etc. of the office related to hiring or leaving the job

Please fill in these items on the Foreign Employment Status Notification Form and send them to Hello Work.
The notification form can be downloaded from the Hello Work office or the Ministry of Health, Labor and Welfare website, so get it in an easy-to-use format.
The deadline for notification is set to the last day of the following month for both hiring and leaving the job, so it is recommended that you submit it early.
In that case, please notify the Hello Work that has jurisdiction over the address of the office where the foreigner works.

"Notification of employment status of foreigners" and obligation to submit

When hiring foreigners,Notification of employment status of foreignersis an obligation of all business owners.
This notification, which has been mandatory since October 19, 10, also requires efforts to improve employment management of foreign workers and support reemployment, as well as the notification.

I will explain the notification of such foreign employment status from the following viewpoints.

● What is "Notification of Foreign Employment Place"?
● What happens if I do not submit a notification

Let's take a closer look at each.

▼ What is "Notification of Employment Status of Foreigners"?

A notification of a foreign employment place is a notification that all business owners are obliged to hire or leave their jobs for the purpose of improving employment management of foreign workers and supporting reemployment.
Basically, it is applied for foreign workers, but in the following casesexceptionally excludedHas become.

● Special Permanent Resident
● Status of residence "Diplomatic"
● Status of residence "official"

The most confusing thing in this"Special Permanent Resident".
A permanent resident refers to a foreigner who has officially obtained permanent residence by applying for a permanent residence permit.While there are no restrictions on occupations and you can work in the same way as Japanese people, it is necessary to report the employment status of foreigners.
On the other hand, "Special Permanent Residents" refers to foreigners who have obtained a status of residence under the Special Immigration Control Act, and have withdrawn from Japanese nationality under the Peace Treaty with Japan and continue to live in Japan even after the end of the war, so-called Korean residents in Japan. Refers to Koreans and Taiwanese in Japan.
In their caseThere is no need to notify Hello Work of the employment status of foreignersSo be careful.
Special permanent residents are a little special because they are not obliged to carry a residence card with them.
Be careful when reporting the employment status of foreigners.

▼ What happens if you do not submit a notification

What if I don't submit a notification?
As mentioned above, it is obligatory to submit a notification of foreign employment status.Therefore, if you do not submitPenaltiesIs imposed.

● If you fail to submit a notification of employment status of foreigners
● If you make a false submission

Due to the above two cases,Fines up to 30 million yen.
However, please be assured that no penalties will be applied unless it is recognized as intentional, such as when you forget to submit the notification.

In addition, the employer must take responsibility for the contents described in the notification of the employment status of foreigners as well as the submission.
It is necessary to confirm the visa, passport, residence card, etc. that are required in the entry items and make sure to enter them.
At that time, check whether your status of residence allows you to work in the job description after employment.Of course, it is also important that the period of stay has not expired.

If you are a business owner who is hiring a foreigner for the first time, it may be difficult to determine which status of residence you can work for.
In such cases,Homepage of Immigration Bureau of JapanPlease refer to it because it is written in detail.

What happens to employment insurance when a foreigner retires

What happens to employment insurance when a foreigner retires?
First of all, it is necessary to report the employment status of foreigners again.
At this time, there will be the following two patterns.

● A retired foreigner is an insured person →Notification of disqualificationSubmit
● Retired foreigner is not an insured person → "Foreigner Employment Status Notification FormSubmit

Please first check which category the foreigner who is retiring falls under, and then proceed with the procedures. However, for insured persons, the procedures upon retirement are almost the same.
Foreign nationals enrolled in employment insurance only need to submit a loss notification to Hello Work within 10 days from the day after they quit their jobs. By filling out fields 14 to 18 in the loss notification section, you can both report the employment status of foreigners and report the residence card number.

On the other hand, if you are not insured, you will submit a foreign employment status notification form to Hello Work.
This will be the same as when you were hired, so if you've done the procedure before, you'll know right away.

Besides, at the time of retirementEmployment insurance insured turnover certificateLet's also submit.
This is because even foreigners can receive unemployment benefits such as employment insurance if they meet the requirements.
It will be easier later if you also prepare a retirement certificate.

Summary

Even if you are a foreigner, you will be covered by employment insurance in the same way as Japanese people.
However, there are input items unique to foreigners such as residence card numbers in the employment insurance procedure, so be sure to fill them out before submitting to Hello Work.
You must also submit a notification of the employment status of foreigners at the same time.
Submission is a duty of the employer, so if you do not submit it, you will be fined.
It is also necessary if the foreigner leaves the job, so keep in mind that when you hire a foreigner, you will need documents in addition to when you hire a Japanese person.

If you have any questions about hiring foreigners, please contact Climb
Please feel free to contact us by phone or inquiry form!

Click here for consultations and inquiries