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If the foreigner you want to hire already lives in Japan (before joining the company)
There are some procedures that the hiring company must do to hire a foreigner.
There is no problem if you are a Japanese person, a permanent resident, a permanent resident, a Japanese spouse, etc. who have a status of residence with no working restrictions, but if not, there are multiple points to be aware of. Exists.
- ● Check the type of visa (status of residence)
- ● Check if the job content is the activity content permitted by the visa
- ● Cases where the status of residence needs to be changed
- ● Be careful of working hours when hiring a part-time job
- ● If you change jobs from another company, obtain a "working qualification certificate"
The above items will be particularly important points.
Let's take a closer look at what each one looks like.
▼ Check the type of visa (status of residence)
First, check the type of visa (status of residence).
Make sure that the foreigner you hire is legally allowed to work in Japan.
The following can be used to confirm your visa (status of residence):
- ● Residence card
- ● Landing permit stamped on your passport
- ● Work qualification certificate
- ● Permit for activities outside the status of qualification
If you check it after joining the company, it will take time and effort if you find a problem, so we recommend checking it before joining the company.
▼ Check whether the work content is permitted by the visa.
Also check whether your work is an activity permitted by your visa (status of residence).
Foreigners are required to obtain one of the following if they will stay in Japan for a certain period of time from April 2018.
- ● More than 23 types of residence status
- ● 4 types of status of residence
There are a total of 27 types of status of residence, but the hiring side must confirm that the job content for the position to be hired is included in this status of residence.
▼ Cases where it is necessary to change the status of residence
If you have to leave something other than what is permitted by your status of residence after hiring,Change of residence statusIs required.
The following two are representative examples.
- ● Hire new graduate foreigners who have the status of residence "College Student"
- ● Employ a foreigner in a job other than the one permitted by the status of residence currently held by the foreigner.
In these cases, you must complete the procedure to change your status of residence.
If you apply for permission to change your status of residence and obtain permission, you can hire them without any problems.
For further information, please read "Guidelines for changing the status of residence and permitting renewal of the period of stay" (Immigration Bureau of Japan)
▼ Pay attention to working hours when hiring part-time workers
When hiring foreigners as part-time workers,Operating timeLet's be careful.
Some statuses of residence allow you to work part-time if you obtain permission, but there are also time restrictions.
There are restrictions on working hours for the following three visas (status of residence).
- ● Cultural activities
- ● Study abroad
- ● Family stay
In these casesPermitting activities outside the status of qualificationIf you haveWithin 28 hours a weekPart-time work is permitted within the range that does not interfere with the original purpose of the activity.
In addition, in the case of study abroad, the hours may be extended to 1 hours a day and 8 hours a week only during long vacations such as summer vacation as stipulated by school regulations.
▼ If changing jobs from another company, obtain a “Certificate of Employment Eligibility”
If you change jobs from another companyWork qualification certificateLet's get.
This is to prevent situations where you hire a foreigner, only to find that your permit is not renewed a few months later and you are no longer able to work.
Even if you have the same work content as your previous job, your visa (status of residence) will not be granted mechanically.
Therefore, by applying for a work qualification certificate at a new workplace, we will check whether you are qualified to work before hiring.
Since the work qualification certificate is not a permit, it is not always possible to renew it when renewing your visa (status of residence), but it is recommended that you obtain it for prior confirmation.
When calling in hired foreigners from overseas (after joining the company)
What kind of procedure is required when calling in hired foreigners from overseas?
There are many points to be aware of because there are many differences from foreigners in Japan.
- ● Check the type of visa (status of residence) that corresponds to your job description
- ● Visa application (acquisition of status of residence certificate) procedure flow
- ● Procedures and documents required for visa application
- ● Procedures and support required other than visa application
This time, I will focus on the above four points.
▼ Check the type of visa (status of residence) that corresponds to the job description
Check the type of visa (status of residence) that applies to your job.
As a general rule, the status of residence may not be granted unless you have a certain number of years of work experience in a university graduate (or junior college graduate) company or a related industry.
Therefore, it is a good idea to check in advance whether the applicable visa (status of residence) can be obtained.
The contents to be confirmed are almost the same as when hiring foreigners in Japan.
- ● The job content to be engaged after joining the company is within the scope of a working visa (status of residence).
- ● The foreigner's educational background and duties meet the requirements for application.
- ● You will be paid a salary that is equal to or higher than the salary paid to Japanese employees engaged in similar work.
The above three points are required items.
Check with foreigners about items other than salary and apply for an appropriate visa (status of residence).
▼ Visa application (acquisition of Certificate of Eligibility) procedure flow
I will explain the general flow of procedures for obtaining a Certificate of Eligibility.
- Step1. Consult in advance at the Immigration Bureau
- Step2. Create and collect application forms and reasons for hiring
- Step3. The person in charge of the hiring company signs the application form.
- Step4. Apply for Certificate of Eligibility to the Immigration Bureau
A certificate of status of residence will be issued approximately 1 to 3 months after application.
Let's start by having the Immigration Bureau of Japan tell you what kind of status of residence the foreigner you are hiring will have.
▼ Procedures and documents required for visa application
When applying for a visa, please first collect the following documents:
- ·employment agreement
- ・ Certificate of all matters (corporate copy)
- ・ Copy of financial report
- ・ Pamphlets such as company information
- ・ In-house photo (optional)
- ・ Employment reason (optional)
- ・ Employer's graduation certificate or graduation prospect
- ·passport
- ・ Certificate of passing the Japanese test (optional)
- ・ Crime-free certificate (optional)
If you have the above, you can apply.
After collecting these documents, apply at the Regional Immigration Bureau.
▼ Necessary procedures and support other than visa application
What you need to hire foreigners is not only about visas (status of residence).
Just like Japanese employees, you will of course need to complete procedures such as employment insurance, social insurance, and resident tax.
Regarding these applications, it is OK to proceed in the same way as Japanese people.There is no problem in opening a bank account as well.
However, since it is a foreigner's application, it may take longer to complete the procedure compared to Japanese.
It is important to prepare in time for the day you join the company.
Procedures and support required after joining a foreigner
What kind of procedures and support are required for foreigners after joining the company?
As with Japanese people, various procedures are required, but this time we will focus on the following three points.
- ● Take out employment insurance
- ● Notification of "Foreigner Employment Status Notification Form" to Hello Work
- ● Take out social insurance
Let's take a closer look at each.
▼ Joining employment insurance
Things you should remember to do when hiring foreigners are:Participation in employment insurance.
First of all, the procedure for employment insurance is almost the same as that for Japanese people.
Therefore, when hiring and leaving a foreigner, all you have to do is go through the procedures at Hello Work, which handles notification of employment insurance.
However, let's bring the following two to Hello Work together as different points.
- ● Notification of employment status of foreigners
- ● Notification of residence card number
On this occasion,Notification is required even for "permanent residents" and "Japanese spouses, etc."So please be careful.
Only naturalized foreigners or Japanese do not need the above two points.
▼ Submit “Foreign Employment Status Notification Form” to Hello Work
When submitting employment insurance to Hello Work, "Foreigner Employment Status Notification FormLet's also submit.
As you can read, this is what the employer who hired a foreigner or hired when the hired foreigner left the job delivers it to the Minister of Health, Labor and Welfare.
Based on the Foreigner Employment Status Notification Form, advice and guidance are provided so that foreigners can be hired on a regular basis, and reemployment support is provided.
It is also very important because it also provides information on how many foreigners in which countries are employed.
Therefore, for business owners who hire foreignersEmployment Measures Law Article 28Submission is required at.
If you fail to submit or make a false report,Fines up to 30 million yenBe sure to submit it because it will be punished.
▼ Joining social insurance
If you hire a foreigner,Procedures for joining social insuranceis also required.
There is no nationality requirement for social insurance and the same system as for Japanese people is applied, so even if you are a foreigner, you must take out social insurance.
There are various types of social insurance, such as health insurance and long-term care insurance, but it is not possible to join only health insurance.In principle, it is necessary to go through the procedure to join all of them.
The deadline for submission is set as short as 5 to 10 days, so let's do it quickly.
Also, please note that foreignersYou have to bear the double burden in your home country's social security system and JapanThere is a case.
In that case, there may be social security agreements between Japan and other countries, so we recommend that you check the website of the Japan Pension Service just in case.
Summary
When hiring foreigners, there are many things that must be done before and after joining the company.
Before joining the company, it is compulsory to confirm the visa and its working hours, and after joining the company, it is obligatory to enroll in employment insurance and social insurance, as well as to submit a notification of foreign employment status.
If you are calling from overseas to hire, you will also need to apply for a visa.
When hiring a foreigner, there are more documents and notifications required than Japanese people, so be sure to prepare carefully before hiring.
If you have any questions about hiring foreigners, please contact Climb
Please feel free to contact us by phone or inquiry form!
