What is a registration support organization? | Necessary requirements for registration and support plan contents for specific skills 1

table of contents

What is a registration support agency?

Status of residence of "specific skills" to accept new foreign human resources.
The main pillars of the new visa framework are the "accepting agency" that employs foreigners and the "registration support agency" that provides support for foreigners with specific skill No. 1 on consignment.
Here, an administrative scrivener who specializes in visa support will explain the role of the registration support organization and the required conditions.. 【Specific Skills Registration Support Organization】  

Registration support organization and position to support new status of residence "specific skills"

With the new visa "Specific Skills""Accepting agency" and "Registration support agency"We will accept foreign human resources mainly in the above two areas.The registration support organization is entrusted by companies and organizations that employ foreigners, and is responsible for planning support for foreigners.The flow of accepting foreign human resources is as follows. Immigration Control Agency <Source:Ministry of Justice "Emergency status" specific skills ">

[Accepting institution (= institution to which specific skill belongs)] Companies / organizations that employ foreigners with specific skills
[Registration support agency] Companies / organizations / individuals who implement support plans for foreigners with specific skills on behalf of the host organization

Necessary support from work and life is essential for smooth acceptance of foreign personnel.
The Ministry of Justice imposes an obligation on accepting organizations to provide assistance to foreigners.
The key to smooth acceptance is how a company can work with a registration support organization to implement a support plan.
Below, let's take a look at the role of the registration support organization and the content of the required support plan..

 

What is the role of registration support agencies? Development and implementation of a support plan for specific skills 1

The role of the registration support organization is to receive a business consignment from the host organization and implement a support plan for foreigners with specific skill No. 1.
here,What is Specific Skill No. 1?. Also,Contents of the required support planI will explain.

Specific Skills 1 Foreigners | Explain the difference between 1 and 2 in a table

The new status of residence status “specific skills” is divided into two categories, 1 and 2.
The differences between the two are summarized in the following table.

  Specific Skill 1 Specific Skill 2
Japanese language proficiency test Necessary (However, skills internship 2 students are exempted) Must not
State of the art test Necessary (However, skills internship 2 students are exempted) 必要
Length of stay Maximum XNUM X years No limit
Family belt Improper Possible
Support plan Required Must not
Target industry 14 field of specific industry field Of the specified industrial fields, only the 2 type of "Construction" "Shipbuilding / Shipbuilding Industry"

According to the commentary of the Ministry of Justice, the specific skill 1 is a foreigner who carries out work requiring "skills requiring a considerable degree of knowledge or experience in the relevant field", and the specific skill 2 is more than the 1 It is determined to require highly advanced skills.
The big difference in application conditions isSpecific skill No. 1 must pass both the Japanese language test and the technical testThat's the point.
In addition, there are also restrictions on the family zone and the length of stay.

Acceptance starts with the specific skill 2019 when the specific skill visa of 4 year 1 starts.
In addition, companies and organizations that accept specific skills 1 foreign personnel must implement a support plan.

It is the duty of the host organization (company) to create and implement the support plan

Support from registered support agencies can be divided into the following two types.

[Obligatory support]
Obligatory support for organizations belonging to specific skills refers to "support that must be provided" among the support for foreigners with specific skills.
[Voluntary support]
Unlike compulsory support, voluntary support for foreigners with specific skills does not have to be provided.
However, it is required to provide as much voluntary support as possible so that foreigners with specific skills can work in Japan with peace of mind.
Voluntary support is positioned as ancillary support for compulsory support.

The purpose of the support plan is to help foreign personnel enter Japan smoothly, understand their role in work and live in Japan without delay.
The Ministry of Justice's “Operation Guidelines for Accepting Specific Skilled Foreigners” provides the following contents for support plans.

[Contents of support plan]

Overview Details
Implementation of prior guidance Explanation of employment contract details, matters necessary for entry, and residence conditions. Other than face-to-face, videophone calls are also permitted.
Airport transfer at the time of immigration We will pick you up at the airport at the time of entry and transfer to the office and residence, and transfer at the airport upon return.
Support for securing appropriate housing Providing company housing, becoming a guarantor
Contract support necessary for life Bank account commentary, mobile phone contract
Life orientation after entry   In order to be able to live in Japan smoothly, Japanese rules and manners training, provision of necessary information such as hospitals and public offices, and explanations about disaster response. We will carry out in face-to-face contact
Accompanying public procedures If necessary, you will be accompanied by documents / documentation assistance to procedures at public offices such as social security and taxes.
Supporting Japanese language learning necessary for life Admission guidance for Japanese language classes, provision of information on Japanese language learning materials, etc. Support is planned for each Japanese language proficiency. It is optional whether the company or registration support organization bears the cost of learning Japanese.
Consultation on daily life and social life Accept complaints / consultations at work or life in a language that foreigners can understand
Exchange promotion support with Japanese people We encourage participation in residents' association and guide place of interchange with local resident
Support for career change When dismissing due to company reasons, help to find a new job or create a letter of recommendation Regular interviews Conducted regular interviews with foreigners, etc., which violates the labor law Report to the government agency

From the Immigration Bureau of Japan "Efforts to accept new foreign human resources and realize a symbiotic society"
Outline of support plan ①②

It is the responsibility of the host organization to implement these support plans.Must be done.

<Countermeasures against new coronavirus infections>
How to conduct regular (once every three months) interviews to support foreigners with specific skills
http://www.moj.go.jp/content/001318778.pdf

 


In addition, companies and organizations that accept Specific Skills 1 need to submit the following notification.

[Report necessary for support plan enforcement of specific skill 1 foreigner]

notification Message Timing you need
1 specific skills foreigner support plan We described necessary support plan to establish in operation summary When applying for the status of residence of the said foreigner, submitted to the Regional Entry-exit Residence Administration Bureau
Report on the implementation status of the 1 specific skills foreigner support program Documents to clarify the implementation situation  Submit 1 times a quarter.

 

About accepting institutions (institutions belonging to specific skills)

XNUMX. XNUMX.Criteria for accepting institutions to accept foreigners
(XNUMX) Appropriate employment contract with a foreigner (example: compensation amount equal to or higher than Japanese)
(XNUMX) The institution itself is appropriate (eg, there is no immigration / labor law violation within XNUMX years)
③ There is a system to support foreigners (Example: Support can be provided in a language that foreigners can understand)
④ Appropriate plan to support foreigners (example: including life orientation)

XNUMX.Obligations of the host organization
① Make sure to fulfill the employment contract concluded with the foreigner (example: pay the remuneration appropriately)
② Appropriately provide support to foreigners
 → Support can be outsourced to a registration support organization.
  If all are outsourced, XNUMX③ will also be satisfied.
③ Various notifications to the Immigration Bureau of Japan
(Note) If you neglect (XNUMX) to (XNUMX), you will not be able to accept foreigners, and you may receive guidance and improvement orders from the Immigration Bureau of Japan.

[Notification at any time]
・ Notification regarding change, termination, and conclusion of new contract for specific skill employment contract
・ Notification regarding changes in support plans
・ Notification regarding the conclusion, change, and termination of support consignment contracts with registered support organizations
・ Notification when it is difficult to accept foreigners with specific skills
・ Notification when you become aware of immigration or misconduct related to labor-related laws and regulations

[Regular notification]
・ Notification regarding the acceptance status of foreigners with specific skills
(Example: Total number of foreigners with specific skills accepted, information such as name, number of days of activity, location, business content, etc.)
・ Notification regarding the implementation status of the support plan (example: consultation content and response results, etc.)
 * Except when all support plans are outsourced to a registered support organization
・ Notification regarding the activity status of foreigners with specific skills
(Example: Remuneration payment status, number of employees leaving the company, number of missing persons, amount of expenses required for acceptance, etc.)

 

Criteria that the host organization itself must meet

① Comply with laws and regulations related to labor, social insurance and taxes
(XNUMX) Do not voluntarily leave workers engaged in the same type of work as foreigners with specific skills within one year.
③ No missing persons have been generated within one year due to reasons attributable to the host organization.
④ Not applicable to disqualification reasons (no immigration / labor law violations within XNUMX years, etc.)
⑤ Create a document related to the activities of foreigners with specific skills and keep it for at least one year from the end date of the employment contract.
⑥ The receiving organization recognizes that foreigners are collecting deposits, etc. and has not concluded an employment contract.
⑦ The accepting organization has not concluded a contract, etc. that sets a penalty.
⑧ Do not let foreigners directly or indirectly bear the cost of support
⑨ In the case of worker dispatch, the dispatch source must be a person who is engaged in work related to the relevant field and is deemed appropriate, and the dispatch destination must meet the criteria of ① to ④.
⑩ Taking measures such as notification of establishment of workers' accident compensation insurance
⑪ The system for continuously fulfilling employment contracts is properly established.
⑫ Pay the reward by transfer to the deposit / savings account, etc.
⑬ Comply with the standards specific to the field (* Specified by the notification set by the ministry in charge of the field)

 

Criteria that the host organization itself should meet (support system related)

* Satisfaction is considered when all support is outsourced to a registered support organization.

① Any of the following

 A: We have a track record of properly accepting or managing medium- to long-term residents (working qualifications only. The same shall apply hereinafter) in the past two years.
   In addition, a person in charge of support and a person in charge of support (one or more for each business establishment; the same shall apply hereinafter) shall be appointed from among officers and employees.
  (The person in charge of support and the person in charge of support can serve concurrently. The same shall apply hereinafter)
 B: A person in charge of support and a person in charge of support have been appointed from among officers and employees who have engaged in life counseling for medium- to long-term residents in the past two years.
 C: A person who can properly carry out support work to the same extent as a or b, and a person in charge of support and a person in charge of support have been appointed from among officers and employees.

(XNUMX) Have a system that can provide support in a language that foreigners can fully understand.
③ Prepare a document related to the support status and keep it for at least one year from the end date of the employment contract.
(XNUMX) The person in charge of support and the person in charge of support can carry out the support plan in a neutral manner and do not fall under the disqualification reason.
⑤ Have not neglected support based on the support plan within XNUMX years
⑥ The person in charge of support or the person in charge of support must have a system that allows regular interviews with foreigners and those who are in a position to supervise them.
⑦ Comply with the standards specific to the field (* stipulated in the notification set by the ministry in charge of the field)

 

Criteria to be met by specific skill employment contract

(XNUMX) Engage in work that requires skills specified by the Ordinance of the Ministry of the Field
(XNUMX) The prescribed working hours are equivalent to the prescribed working hours of ordinary workers employed by the same host organization.
③ The amount of remuneration must be equal to or greater than the amount when Japanese people are engaged.
④ Do not discriminate in determining remuneration, conducting education and training, using welfare facilities, or other treatment because of being a foreigner.
⑤ If you wish to return to Japan temporarily, you must take a vacation.
⑥ If you are eligible for worker dispatch, the dispatch destination and dispatch period must be specified.
⑦ If the foreigner cannot bear the return travel expenses, the host organization will bear the expenses and take necessary measures to facilitate departure after the contract ends.
⑧ The host organization will take necessary measures to understand the health status and other living conditions of foreigners.
⑨ Comply with the standards specific to the field (* stipulated in the notification set by the ministry in charge of the field)

 

About registration support organizations

XNUMX. XNUMX.Criteria for receiving registration
① The institution itself is appropriate (eg, there is no immigration / labor law violation within XNUMX years)
(XNUMX) There is a system to support foreigners (example: support can be provided in a language that foreigners can understand)

XNUMX. Obligations of registration support organizations
① Appropriately provide support to foreigners
② Various notifications to the Immigration Bureau of Japan
(Note) If you neglect ①②, your registration may be canceled.

[Notification at any time]
・ Notification of changes in registration application items
・ Notification of suspension of support services

[Regular notification]
・ Notification regarding the implementation status of support services
(Example: Name of a foreigner with a specific skill, name of a host organization, etc., content of consultation from a foreigner with a specific skill, response status, etc.)

 

The receiving organization can delegate the preparation and implementation of the support plan to the registration support organization

【Specific Skills Registration Support Organization】

The host organization of a company or organization that employs foreigners with specific skills can outsource the creation and implementation of these support plans to a registration support organization.
・ The registration support organization is a notification system, and only companies, organizations, and individuals who meet the requirements can be entrusted with the support plan.
・ As a general rule, we entrust all of the support plans to one registration support organization.
-When allocating to multiple registration support agencies, the accepting agency (company that employs foreigners) itself must meet the requirements of the registration support agency.
-In addition, it is prohibited for the entrusted registration support organization to subcontract its business to another organization.

Our office is also a registration support organization.Please contact us!

Click here for corporate inquiry form

 

Conditions and registration method to become a registration support organization

In order to become a registration support organization, notify the Immigration Control Agency of Japan after meeting the registration requirements.
The following is a detailed introduction to registration requirements and how to apply.

 

Main requirements required for notification of registration support organizations

When filing a registration support organization, the following 7 requirements must be met.



① There must be a support manager and one or more support staff

(XNUMX) Applicable to any of the following acceptance records or experience in consultation business with foreigners.

 a) Individuals or groups have a track record of accepting mid- to long-term resident foreigners who are qualified to work within two years.
 b) Individuals or groups have experience in counseling on foreigners within 2 years
 c) The person in charge of support and the person in charge of support have experience of engaging in life counseling services for medium- to long-term foreign residents who have been qualified to work for more than 5 years within the past 2 years.
 d) In addition to the above, it is recognized that support work can be carried out appropriately to the same extent as these.

③ A support system in a language that foreigners can understand is in place.

④ No foreigners with specific skills or missing persons of technical intern trainees have been generated within one year due to reasons attributable to blame.

⑤ Do not let the foreigner bear the cost of support directly or indirectly.

⑥ You have not received any penalties for violating punishment laws (such as being punished by immigration or labor laws within 5 years).

⑦ No fraudulent or significantly unjust acts regarding immigration or labor laws and regulations within 5 years


Reasons for refusal to register with a registration support agency <Source: Immigration and Immigration Bureau "Regarding Status of Residence" Specific Skills ">
* Registration is permitted not only for corporations but also for individuals as long as they do not fall under the "reasons for refusal of registration" described here.

In the past, groups and individuals who have experience in life consulting services for foreigners staying with workable visas such as "management / management" or "technology / humanistic knowledge / international operations" are assumed.
Foreign support for short stays such as travel can not be counted as a requirement, as it is defined as a long-term resident.
Due to these requirements, it is not possible to meet the standards of registration support organizations.Administrative scriveners who provide visa support to foreigners, supervising organizations and cooperatives that accept technical intern traineesIs assumed.

 

"Medium- to long-term residents" with work qualifications

In particular
・ Permanent resident
・ Settlement
・ Japanese spouse, permanent resident spouse, etc.
・ Study abroad
·Family stay
Those with a status of residence other than the above are applicable.
* However, "part-time job" of "technical / humanistic knowledge / international business visa" is an exception.

 

Application method of registration support organization

Applications for registration support agencies are accepted at the regional entry and departure residence administration.

[Documents necessary for application]

Registration support organization registration (renewal) application form Appendix No. 29, 15 styles
Form (PDF)-Style (word)

Proof material (Download the list and form from the Ministry of Justice website)

Click here for a list of documents to be submitted and a confirmation table

 1. Entry certificate
2. Copy of resident's card
3. Copy of articles of incorporation or donations
4. Copy of resident's card of officer
5. Pledge concerning officers of specific skill organization
6. Registration Support Agency Brief
7. Registration Support Organization Pledge
8. Copy of consent statement and pledge of support officer
 9. The responsible person's resume
10. Copy of consent statement and pledge of support person in charge
11. Support person's resume
Fee payment notice Designated styleAttach the revenue stamp of the application fee (28,400 yen) to
Reply envelope A stamp (for simple registered mail) worth 440 yen is attached to the square No. XNUMX envelope with the address clearly stated.
Application method Bring / mail
Submit to Local Immigration Bureau or its branch office(Excluding airport branch offices and branch offices)
Duration of application About 2 month
Notification of examination results

XNUMX. XNUMX.When it is recognized that the reason for refusal of registration does not apply
  It will be registered in the registration support organization register and a registration support organization registration notice will be issued.
  Registration is valid for 5 years.

  For those who wish to renew the expiration dateRegistration renewal applicationplease do.
  Registration renewal fee: 11,100 yen (required every 5 years)
 
XNUMX.When it is recognized that the reason for refusal of registration is applicable
  We will issue a registration refusal notice.

<Reference:Immigration Bureau of Japan Registration Support Organization Registration Application>

 

Registration support agencies are published on the Ministry of Justice website

The registration support organizations for which the notification has been accepted are published on the website of the Immigration Bureau of Japan (Ministry of Justice).
The first registration was announced on April 2019, 4 and updated on April 26, 2021.
It will be added one by one in the future.

List of registration support organizations
http://www.moj.go.jp/isa/policies/ssw/nyuukokukanri07_00205.html

 

Frequently asked questions of registration support agencies | Can recruitment agencies and supervisory groups register?

Finally, I would like to introduce the answers extracted from the Ministry of Justice to the frequently asked questions of registration support organizations.
Please refer to this if you are a company that is considering notifying a registration support organization or entrusting a support plan.

Q.Can the person in charge of support and the person in charge of support serve concurrently?

It is possible to hold a double post.

Q.Can the technical intern training supervising organization automatically become a registration support agency?

Even a supervisory body or cooperative that has received foreigners must meet the requirements of the registration support organization. It is also necessary to notify the Immigration Bureau.

Q.What if the company that caused the missing foreigner creates another company?

According to the requirements of the registration support organization, missing persons such as technical interns have not been generated within the past 1 years.
If you create another company to cheat the compliance criteria, it may be determined that they are substantially the same institution.
<Source:Q & A regarding the acceptance system for foreign human resources by the Ministry of Justice>

 

Registration support organization / application agency fee

Application agency fee

Cost breakdown Total cost (Consumption tax included)

Request fee to our corporation ¥ 110,000 (Consumption tax included)

¥ 138,400
Stamp duty ¥ 28,400

 

[Summary] Smooth cooperation between the host organization and the registration support organization is the key.

When accepting foreigners with specific skills, it is the responsibility of the accepting company / organization to implement a support plan for the specific skills 1.

If you are small and you can not afford support or you have not hired a foreigner in the past, you can ask a registration support organization to implement a support plan.
Hiring certain skilled foreigners without understanding the obligations of the host organization may cause problems.
Let the company understand the contents of the support plan well, and cooperate with the registration support organization to realize smooth acceptance if it is difficult.

It is possible that a supervising organization or cooperative that has a track record in the technical training system has the know-how to become a registration support organization.
However, please be aware that you will not be able to engage in foreigners with specific skills as a registration support organization without notification even in that case.

 

Our office is also a registration support organization.Please contact us!

Click here for corporate inquiry form

9: 00 ~ 19: 00 (excluding Saturdays, Sundays, and holidays)

Accepting 365 hours a day, 24 days a year

Free consultation / inquiry

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