Intra-Company Transferee Visa

What is an Intra-Company Transferee Visa?

An intra-company transfer job visa is a staff member of a business establishment located in a foreign country of a head office, branch office, or other public office or institution that has a business office in Japan, transferring by transferring to a business office located in Japan for a period of time in that office , "Visa related to activities equivalent to" technology / humanities knowledge / international business visa ".
That is, activities corresponding to technology, humanities knowledge, and international business visas that are transferred from a foreign business office to a Japanese business office for a certain period of time fall under this category.

Requirements for acquiring internal transfer visas

In order to obtain an internal transfer visa, it is necessary that the applicant falls under any of the following conditions.

1. 1. Immediately before the transfer related to the application, the applicant must have been engaged in work corresponding to the "Engineer/Specialist in Humanities/International Services Visa" for at least one year at a head office, branch office, or other office in a foreign country.
2. 2. Receive remuneration equal to or greater than the remuneration that would be received if a Japanese person were engaged.

▼ Regarding public and private institutions with head offices, branches, and other business offices in Japan

"Public and private institutions with headquarters, branches and other offices in Japan" include not only private companies but also public corporations, public corporations and other organizations.
It also includes foreign government agencies and foreign local government (including local government) relationships. Not only those with headquarters in Japan, but also intra-company transfers between businesses such as foreign companies, foreign-affiliated companies, and merged companies.

▼ About transfer

"Transfer" includes not only the same company, but also employees of affiliated companies (parent company, subsidiary company, affiliated company) etc. Specifically, the following cases apply.

1. 1. Transfer between parent company and subsidiary
2. 2. Transfers between parent company and sub-subsidiary companies and between subsidiaries and sub-subsidiary companies
3. 3. Transfers between subsidiaries
4. 4. Transfer between sub-subsidiary companies
5. 5. Transfer to an affiliated company (parent company and affiliated companies, subsidiaries and subsidiary affiliated companies only)

▼ About a fixed period

"Establishing a period" means that duties in Japan are limited to certain periods. Therefore, if you work in Japan without specifying the term, you can not acquire an in-company transfer visa.

Attention point for in-house transfer permission application

To obtain an intra-company transfer visa, it is difficult to obtain a visa if it does not sufficiently prove in writing that it has the above requirements.
For foreign residents residing in Japan, as a general rule, the applicant himself must visit the regional immigration bureau etc. and submit documents such as application etc. when applying for visa at the immigration office.

Application flow

1. Prepare application documents and other necessary documents.

1. ① Application documents and attached documents
2. ② Picture (Vertical 4 cm × Width 3 cm) 1 Leaves
   ※ Captured from the front within 3 months before application, sharp with no background.
   Please describe the name of the applicant on the back of the photo and paste it in the photo column of the application form.
3. ③ Other
   

   [Application for Certificate of Eligibility]

   • ・ Response envelope (one with a 392 yen postage stamp (for simple registered mail) after stating the address on a standard envelope)

   【Application for permission to change status of residence and application for renewal of period of stay】

   • · Present passport and residence card
   • · Postcard (write address and name)

2. Apply to the Immigration Bureau Submit the above documents.

3. Notification of results

An envelope or postcard delivered to the Immigration Bureau at the time of application will receive notification of the result.

4. Procedures at the Immigration Bureau

[Application for Certificate of Eligibility]

You do not need.

【Application for permission to change status of residence and application for renewal of period of stay】

Go to Immigration Bureau, purchase revenue stamps and sign a receipt.

Category of intra-corporate relocation visa

There are four categories of intra-company transfer visas.
The type of attached document differs depending on the category.

Attachment documents necessary for application

[Application for Certificate of Eligibility]

"Category 1"

1. A copy of the quarterly report or a document certifying that the company is listed on a Japanese stock exchange (copy)

"Category 2"

1. Statutory record total table such as withholding tax slip for the previous year's employment income (copy of one with a reception stamp)

"Category 3"

1. Statutory record total table such as withholding tax slip for the previous year's employment income (copy of one with a reception stamp)

2. Any of the following materials that clarify the content of the applicant's activities (including activity content, period, position, and remuneration)

(1) In case of transfer without a different corporation

1. ① One copy of transfer instruction
2. ② Copy of resignation, etc. 1 copy

(2) In the case of a different transfer of a corporation

1. ① One document specifying the working conditions issued to the worker based on Article 15, Paragraph 1 of the Labor Standards Act and Article 5 of the Enforcement Regulations of the same Act

(3) For those who do not correspond to officials or other workers, they shall be as follows.

1. (1) In the case of a company, a copy of the articles of incorporation that stipulates executive remuneration, or a copy of the minutes of a general meeting of shareholders that has decided on executive remuneration (in the case of a company that has a remuneration committee, a copy of the minutes of the committee) XNUMX copy
2. ② In the case of an organization other than a company, one document of the institution that clarifies the position (assigned work), period, and amount of remuneration to be paid

3. One of the following documents showing the relationship between the office where you worked before transfer and the office after transfer.

(1) In the case of relocation within the same corporation

① Documents that clearly show that the corporation has a business office in Japan, such as a certificate of registration of the branch of the foreign corporation.

(2) In case of secondary transfer to a Japanese corporation

① One document that clarifies the investment relationship between the Japanese corporation and the foreign corporation from which it was seconded

(3) In the case of secondment to a foreign corporation that has an office in Japan

① One document that clarifies that the foreign corporation has an office in Japan, such as a certificate of registration of the branch of the foreign corporation.

② One document that clarifies the capital relationship between the foreign corporation and the seconded corporation

4. Documents proving the applicant's background

1. ① Institutions engaged in related work, resume describing the contents and period, 1
2. ② Foreign institutions who worked in the past 1 years immediately prior to transferring (the period during which the applicant resided in Japan with the status of residence of intra-company transfer within one year immediately before the transfer) If there is, the document of the Japanese organization who worked in that period) documents 1

5. Any of the following materials that clarify the business details:

1. (1) A guide in which the history, officers, organization, business details (including major customers and transaction results) etc of the work place etc are described in detail 1
2. ② Documents conforming to the above ① prepared by other work place etc. 1
3. ③ Registered matter certificate 1

6. Copy of financial statements for the most recent year

"Category 4"

1. Statutory record total table such as withholding tax slip for the previous year's employment income (copy of one with a reception stamp)

2. Any of the following materials that clarify the content of the applicant's activities (including activity content, period, position, and remuneration)

(1) In case of transfer without a different corporation

1. ① One copy of transfer instruction
2. ② Copy of resignation, etc. 1 copy

(2) In the case of a different transfer of a corporation

1. (15) One document that specifies the working conditions to be granted to workers based on Article 1 (XNUMX) of the Labor Standards Act and Article XNUMX of the Enforcement Regulations of the Act.

(3) For those who do not correspond to officials or other workers, they shall be as follows.

1. (1) In the case of a company, a copy of the articles of incorporation that stipulates executive remuneration, or a copy of the minutes of a general meeting of shareholders that has decided on executive remuneration (in the case of a company that has a remuneration committee, a copy of the minutes of the committee) XNUMX copy
2. ② In the case of an organization other than a company, one document of the institution that clarifies the position (assigned work), period, and amount of remuneration to be paid

3. One of the following documents showing the relationship between the office where you worked before transfer and the office after transfer.

(1) In the case of relocation within the same corporation

1. ① Documents that clearly show that the corporation has a business office in Japan, such as a certificate of registration of the branch of the foreign corporation.

(2) In case of secondary transfer to a Japanese corporation

1. ① One document that clarifies the investment relationship between the Japanese corporation and the foreign corporation from which it was seconded

(3) In case of secondment to a foreign corporation having an office in Japan

1. ① One document that clarifies that the foreign corporation has an office in Japan, such as a certificate of registration of the branch of the foreign corporation.
2. ② One document that clarifies the capital relationship between the foreign corporation and the seconded corporation

4. Documents proving the applicant's background

1. ① Institutions engaged in related work, resume describing the contents and period, 1
2. ② The foreign institution where the applicant worked immediately before the transfer, clearly indicating the work content, position, and remuneration engaged in in the past year (the period during which the applicant stayed in Japan with the status of residence of intra-company transferee within one year immediately before the transfer) If there is, one document from the Japanese organization where you worked during the relevant period)

5. Any of the following materials that clarify the business details:

1. (1) A guide in which the history, officers, organization, business details (including major customers and transaction results) etc of the work place etc are described in detail 1
2. ② Documents conforming to the above ① prepared by other work place etc. 1
3. ③ Registered matter certificate 1

6. Copy of financial statements for the most recent year

In the case of a new business, one business plan

7. Any of the following materials that clarify the reason why the statutory record total table, such as withholding tax slips for employee salary income for the previous year, cannot be submitted

(1) For institutions receiving exemption from withholding tax

1. ① Exemption certificate for foreign company withholding tax and other documents that clearly indicate that withholding is not required

(2) For institutions other than (1) above

1. ① One copy of the registration form for the salary payment office, etc.
2. ② Any of the following materials
   
   • ・ Calculation of income tax collection such as salary income and retirement income for the last three months (copy with receipt stamp)
   • ・ If there is a special delivery date, one document that certifies that it has been approved

【Application for permission to change status of residence】

"Category 1"

1. A copy of the quarterly report or a document certifying that the company is listed on a Japanese stock exchange (copy)

"Category 2"

1. Statutory record total table such as withholding tax slip for the previous year's employment income (copy of one with a reception stamp)

"Category 3"

1. Statutory record total table such as withholding tax slip for the previous year's employment income (copy of one with a reception stamp)

2. Any of the following materials that clarify the content of the applicant's activities (including activity content, period, position, and remuneration)

(1) In case of transfer without a different corporation

1. ① One copy of transfer instruction
2. ② Copy of resignation, etc. 1 copy

(2) In the case of a different transfer of a corporation

1. (15) One document that specifies the working conditions to be granted to workers based on Article 1 (XNUMX) of the Labor Standards Act and Article XNUMX of the Enforcement Regulations of the Act.

(3) For those who do not correspond to officials or other workers, they shall be as follows.

1. (1) In the case of a company, a copy of the articles of incorporation that stipulates executive remuneration, or a copy of the minutes of a general meeting of shareholders that has decided on executive remuneration (in the case of a company that has a remuneration committee, a copy of the minutes of the committee) XNUMX copy
2. ② In the case of an organization other than a company, one document of the institution that clarifies the position (assigned work), period, and amount of remuneration to be paid

3. One of the following documents showing the relationship between the office where you worked before transfer and the office after transfer.

(1) In the case of relocation within the same corporation

1. ① Documents that clearly show that the corporation has a business office in Japan, such as a certificate of registration of the branch of the foreign corporation.

(2) In case of secondary transfer to a Japanese corporation

1. ① One document that clarifies the investment relationship between the Japanese corporation and the foreign corporation from which it was seconded

(3) In case of secondment to a foreign corporation having an office in Japan

1. ① One document that clarifies that the foreign corporation has an office in Japan, such as a certificate of registration of the branch of the foreign corporation.
2. ② One document that clarifies the capital relationship between the foreign corporation and the seconded corporation

4. Documents proving the applicant's background

1. ① Institutions engaged in related work, resume describing the contents and period, 1
2. ② The foreign institution where the applicant worked immediately before the transfer, clearly indicating the work content, position, and remuneration engaged in in the past year (the period during which the applicant stayed in Japan with the status of residence of intra-company transferee within one year immediately before the transfer) If there is, one document from the Japanese organization where you worked during the relevant period)

5. Any of the following materials that clarify the business details:

1. (1) A guide in which the history, officers, organization, business details (including major customers and transaction results) etc of the work place etc are described in detail 1
2. ② Documents conforming to the above ① prepared by other work place etc. 1
3. ③ Registered matter certificate 1

6. Copy of financial statements for the most recent year

"Category 4"

1. Statutory record total table such as withholding tax slip for the previous year's employment income (copy of one with a reception stamp)

2. Any of the following materials that clarify the content of the applicant's activities (including activity content, period, position, and remuneration)

(1) In case of transfer without a different corporation

1. ① One copy of transfer instruction
2. ② Copy of resignation, etc. 1 copy

(2) In the case of a different transfer of a corporation

1. ① One document specifying the working conditions issued to the worker based on Article 15, Paragraph 1 of the Labor Standards Act and Article 5 of the Enforcement Regulations of the same Act

(3) For those who do not correspond to officials or other workers, they shall be as follows.

1. (1) In the case of a company, a copy of the articles of incorporation that stipulates executive remuneration, or a copy of the minutes of a general meeting of shareholders that has decided on executive remuneration (in the case of a company that has a remuneration committee, a copy of the minutes of the committee) XNUMX copy
2. ② In the case of an organization other than a company, one document of the institution that clarifies the position (assigned work), period, and amount of remuneration to be paid

3. One of the following documents showing the relationship between the office where you worked before transfer and the office after transfer.

(1) In the case of relocation within the same corporation

1. ① Documents that clearly show that the corporation has a business office in Japan, such as a certificate of registration of the branch of the foreign corporation.

(2) In case of secondary transfer to a Japanese corporation

1. ① One document that clarifies the investment relationship between the Japanese corporation and the foreign corporation from which it was seconded

(3) In case of secondment to a foreign corporation having an office in Japan

1. ① One document that clarifies that the foreign corporation has an office in Japan, such as a certificate of registration of the branch of the foreign corporation.
2. ② One document that clarifies the capital relationship between the foreign corporation and the seconded corporation

4. Documents proving the applicant's background

1. ① Institutions engaged in related work, resume describing the contents and period, 1
2. ② The foreign institution where the applicant worked immediately before the transfer, clearly indicating the work content, position, and remuneration engaged in in the past year (the period during which the applicant stayed in Japan with the status of residence of intra-company transferee within one year immediately before the transfer) If there is, one document from the Japanese organization where you worked during the relevant period)

5. Any of the following materials that clarify the business details:

1. (1) A guide in which the history, officers, organization, business details (including major customers and transaction results) etc of the work place etc are described in detail 1
2. ② Documents conforming to the above ① prepared by other work place etc. 1
3. ③ Registered matter certificate 1

6. Copy of financial statements for the most recent year

In the case of a new business, one business plan

7. Any of the following materials that clarify the reason why the statutory record total table, such as withholding tax slips for employee salary income for the previous year, cannot be submitted

(1) For institutions receiving exemption from withholding tax

1. ① Exemption certificate for foreign company withholding tax and other documents that clearly indicate that withholding is not required

(2) For institutions other than (1) above

1. ① One copy of the registration form for the salary payment office, etc.
2. ② Any of the following materials
   
   • ・ Calculation of income tax collection such as salary income and retirement income for the last three months (copy with receipt stamp)
   • ・ If there is a special delivery date, one document that certifies that it has been approved

【Application for extension period application period】

"Category 1"

1. 1. A copy of the quarterly report or a document certifying that the company is listed on a Japanese stock exchange (copy)

"Category 2"

1. 1. Statutory record total table such as withholding tax slip for the previous year's employment income (copy of one with a reception stamp)

"Category 3"

1. 1. Statutory record total table such as withholding tax slip for the previous year's employment income (copy of one with a reception stamp)
2. 2. One each of resident tax taxation (or tax exemption) certificate and tax payment certificate (one year's total income and tax payment status)

"Category 4"

1. 1. One each of resident tax taxation (or tax exemption) certificate and tax payment certificate (one year's total income and tax payment status)

Points to note when preparing application documents

1. ① Please submit all certificates issued in Japan within the period of 3 months from issue date.
2. ② If the documents to be submitted are of foreign languages, please attach a translation.