What is a registration support organization? | Necessary requirements for registration and support plan contents for specific skills 1

What is a registration support agency?

accept new foreign talent“Specified Skilled Worker” status of residence.
Employing foreign nationals under the new visa framework"Receiving organization"And outsourced support to specific skill No. 1 foreigners"Registration support organization"is the main pillar.
Here, an administrative scrivener who specializes in visa support will explain the role and required conditions of a registration support organization.

▼ What is a registration support organization? A position that supports the new status of residence “Specified Skilled Worker”

With the new visa "Specific Skills""Receiving organization"と"Registration support organization"We will accept foreign human resources mainly in the above two areas.The registration support organization is entrusted by companies and organizations that employ foreigners, and is responsible for planning support for foreigners.The flow of accepting foreign human resources is as follows.
Source:Ministry of Justice "Emergency status" specific skills "

[Accepting institution (= institution to which specific skill belongs)]

Companies / organizations that employ foreigners with specific skills

[Registration support agency]

Companies / organizations / individuals who implement support plans for foreigners with specific skills on behalf of the host organization

Necessary support from work and life is essential for smooth acceptance of foreign personnel.
The Ministry of Justice imposes an obligation on accepting organizations to provide assistance to foreigners.
How companies can implement support plans in cooperation with registration support organizationsis the key to a smooth acceptance.
Let's take a look at the role of the registration support organization and the content of the required support plan.

What is the role of registration support agencies? Development and implementation of a support plan for specific skills 1

Role of registration support organizationIt is,Receive a business consignment from the host organization and implement a support plan for foreigners with specific skills No. 1.
Here, what is specific skill No. 1?We will also explain the content of the required support plan.

▼ What is a Specified Skilled Worker No. 1 Foreigner? Explaining the difference between No. 1 and No. 2 with a table

New status of residence"Specific skills"Is1 No.と2 No.There are two divisions.
The differences between the two are summarized in the following table.

According to the Ministry of Justice,Specific Skill 1 The"Skills that require considerable knowledge or experience in the relevant field"A foreigner who conducts business that requiresSpecific Skill 2is even more than No. 1Items requiring advanced skillIt is defined.
The big difference in application conditions isSpecific skill No. 1 must pass both the Japanese language test and the technical testThat's the point.
In addition, there are restrictions on bringing family members and length of stay.

Acceptance starts with the specific skill 2019 when the specific skill visa of 4 year 1 starts.
In addition, companies and organizations that accept foreign workers with specific skills No. 1 must implement a support plan.

▼ Creating and implementing a support plan is the responsibility of the accepting organization (company)

Support from registration support organizations can be divided into the following two types.

[Obligatory support]

Obligatory support for organizations belonging to specific skills refers to "support that must be provided" among the support for foreigners with specific skills.

[Voluntary support]

Unlike compulsory support, voluntary support for foreigners with specific skills does not have to be provided.
However, it is required to provide as much voluntary support as possible so that foreigners with specific skills can work in Japan with peace of mind.
Voluntary support is positioned as ancillary support for compulsory support.

The support plan isThe purpose is to support foreign human resources so that they can enter Japan smoothly, understand their role in their work, and live in Japan without delay..
The Ministry of Justice's “Operation Guidelines for Accepting Specific Skilled Foreigners” provides the following contents for support plans.

From the Immigration Bureau of Japan "Efforts to accept new foreign human resources and realize a symbiotic society"
Outline of support plan ①②
It is the responsibility of the host organization to implement these support plans.Must be done.

<Countermeasures against new coronavirus infections>
How to conduct regular (once every three months) interviews as support for foreigners with specific skills
http://www.moj.go.jp/content/001318778.pdf

In addition, companies and organizations that accept Specific Skills 1 need to submit the following notification.

About accepting institutions (institutions belonging to specific skills)

▼ Criteria for accepting organizations to accept foreigners

1. (XNUMX) Appropriate employment contract with a foreigner (example: compensation amount equal to or higher than Japanese)
2. ② Appropriate institution itself (e.g. no immigration or labor law violations within 5 years)
3. ③ There is a system to support foreigners (Example: Support can be provided in a language that foreigners can understand)
4. ④ Appropriate plan to support foreigners (example: including life orientation)

▼ Obligations of the accepting organization

1. ① Make sure to fulfill the employment contract concluded with the foreigner (example: pay the remuneration appropriately)
2. ② Appropriately provide support to foreigners
   　 → Support can be outsourced to a registration support organization.
   　　If all are outsourced, XNUMX) above is satisfied.
3. ③ Various notifications to the Immigration Bureau of Japan
   (Note) If you neglect (XNUMX) to (XNUMX), you will not be able to accept foreigners, and you may receive guidance and improvement orders from the Immigration Bureau of Japan.

[Notification at any time]

• Notification of change, termination, and conclusion of a new contract for a specific skill employment contract
• Notification of change in support plan
• Notification of conclusion, change, and termination of a support consignment contract with a registered support organization
• Notification when it is difficult to accept specific skilled foreigners
• Notification when you learn about immigration or labor related laws and regulations

[Regular notification]

• Notification regarding acceptance status of specific skilled foreigners
  (Example: Total number of foreigners with specific skills accepted, information such as name, number of days of activity, location, business content, etc.)
• Notification of the implementation status of the support plan (e.g. consultation details and response results, etc.)
  * Except when all support plans are outsourced to a registered support organization
• Notification of activity status of specified skilled workers
  (Example: Remuneration payment status, number of employees leaving the company, number of missing persons, amount of expenses required for acceptance, etc.)

▼ Standards that the accepting organization itself must meet

1. ① Comply with laws and regulations related to labor, social insurance and taxes
2. ② Workers engaged in the same type of work as foreigners with specified skills have not been involuntarily dismissed within one year
3. (1) No missing person has occurred within one year due to reasons attributable to the accepting organization.
4. ④ Do not fall under disqualification reasons (no violation of immigration or labor laws within 5 years, etc.)
5. ⑤ Create a document related to the activities of foreigners with specific skills and keep it for at least one year from the end date of the employment contract.
6. ⑥ The receiving organization recognizes that foreigners are collecting deposits, etc. and has not concluded an employment contract.
7. ⑦ The accepting organization has not concluded a contract, etc. that sets a penalty.
8. ⑧ Do not let foreigners directly or indirectly bear the cost of support
9. ⑨ In the case of worker dispatch, the dispatch source must be a person who is engaged in work related to the relevant field and is deemed appropriate, and the dispatch destination must meet the criteria of ① to ④.
10. ⑩ Taking measures such as notification of establishment of workers' accident compensation insurance
11. ⑪ The system for continuously fulfilling employment contracts is properly established.
12. ⑫ Pay the reward by transfer to the deposit / savings account, etc.
13. ⑬ Comply with the standards specific to the field (* Specified by the notification set by the ministry in charge of the field)

▼ Standards that the accepting organization itself must meet (related to support system)

* Satisfaction is considered when all support is outsourced to a registered support organization.

1. ① Any of the following
   
   1. a. Has a track record of properly accepting or managing mid- to long-term residents (working qualifications only; the same shall apply hereinafter) in the past two years;
      In addition, a person in charge of support and a person in charge of support (one or more for each business establishment; the same shall apply hereinafter) shall be appointed from among officers and employees.
      (The person in charge of support and the person in charge of support can serve concurrently. The same shall apply hereinafter)
   2. B. A person in charge of support and a person in charge of support are appointed from among executives and employees who have experience in providing life consultations, etc. for mid- to long-term residents in the past two years.
   3. C. A person who can appropriately implement support operations to the same extent as a.
2. (XNUMX) Have a system that can provide support in a language that foreigners can fully understand.
3. ③ Prepare a document related to the support status and keep it for at least one year from the end date of the employment contract.
4. (XNUMX) The person in charge of support and the person in charge of support can carry out the support plan in a neutral manner and do not fall under the disqualification reason.
5. ⑤ Have not neglected support based on the support plan within XNUMX years
6. ⑥ The person in charge of support or the person in charge of support must have a system that allows regular interviews with foreigners and those who are in a position to supervise them.
7. ⑦ Comply with the standards specific to the field (* stipulated in the notification set by the ministry in charge of the field)

▼ Standards that a specific skills employment contract must meet

1. (XNUMX) Engage in work that requires skills specified by the Ordinance of the Ministry of the Field
2. (XNUMX) The prescribed working hours are equivalent to the prescribed working hours of ordinary workers employed by the same host organization.
3. ③ The amount of remuneration must be equal to or greater than the amount when Japanese people are engaged.
4. ④ Do not discriminate in determining remuneration, conducting education and training, using welfare facilities, or other treatment because of being a foreigner.
5. ⑤ If you wish to return to Japan temporarily, you must take a vacation.
6. ⑥ If you are eligible for worker dispatch, the dispatch destination and dispatch period must be specified.
7. ⑦ If the foreigner cannot bear the return travel expenses, the host organization will bear the expenses and take necessary measures to facilitate departure after the contract ends.
8. ⑧ The host organization will take necessary measures to understand the health status and other living conditions of foreigners.
9. ⑨ Comply with the standards specific to the field (* stipulated in the notification set by the ministry in charge of the field)

About registration support organizations

▼ Criteria for receiving registration

1. ① Appropriate organization itself (e.g., no immigration or labor law violations within 5 years)
2. (XNUMX) There is a system to support foreigners (example: support can be provided in a language that foreigners can understand)

▼ Obligations of registered support organization

1. ① Appropriately provide support to foreigners
2. ② Various notifications to the Immigration Bureau of Japan

(Note) Registration may be canceled if ① and ② are neglected.

[Notification at any time]

• Notification of change in application items for registration
• Notification of suspension or abolition of support services

[Regular notification]

• Notification of the implementation status of support services, etc.
  (Example: Name of specified skilled foreigner, name of accepting organization, etc., content of consultation from specified skilled foreigner and response status, etc.)

The receiving organization can delegate the preparation and implementation of the support plan to the registration support organization

The host organization of a company or organization that employs foreigners with specific skills can outsource the creation and implementation of these support plans to a registration support organization.

• The registration support organization is a notification system, and only companies, organizations, and individuals who meet the requirements can be entrusted with support plans.
• In principle, we entrust all support plans to one registration support organization.
• When allocating to multiple registration support organizations, the receiving organization (company that employs foreigners) itself must meet the requirements of the registration support organization.
• It is prohibited for the entrusted registration support organization to further entrust the work to another organization.

Our office is also a registration support organization.Please contact us!

Click here for corporate inquiry form

Conditions and registration method to become a registration support organization

In order to become a registration support organization, after meeting the registration requirementsImmigration Control Agencywill be notified to
The following is a detailed introduction to registration requirements and how to apply.

▼Main requirements required when notifying a registered support organization

When filing a registration support organization, the following 7 requirements must be met.

1. ① There must be a support manager and one or more support staff
2. (XNUMX) Applicable to any of the following acceptance records or experience in consultation business with foreigners.
   
   1. a. The individual or group has a track record of accepting mid- to long-term foreign residents with work qualifications within the past two years.
   2. b. The individual or group has experience of engaging in consultation services for foreigners within the past two years
   3. c. The person in charge of support and the person in charge of support have experience in life consultation services for medium- to long-term foreign residents with work qualifications for more than 5 years within the past 2 years
   4. d. In addition to the above, it is recognized that the support work can be performed appropriately to the same extent as these
3. ③ A support system in a language that foreigners can understand is in place.
4. ④ No foreigners with specific skills or missing persons of technical intern trainees have been generated within one year due to reasons attributable to blame.
5. ⑤ Do not let the foreigner bear the cost of support directly or indirectly.
6. ⑥ You have not received any penalties for violating punishment laws (such as being punished by immigration or labor laws within 5 years).
7. ⑦ No fraudulent or significantly unjust acts regarding immigration or labor laws and regulations within 5 years

Reasons for refusal to register with a registration support agency　<Source:Immigration and Residency Management "Regarding the Status of Residence "Specified Skilled Worker"">
* Registration is permitted not only for corporations but also for individuals as long as they do not fall under the "reasons for refusal of registration" described here.

In the past, groups and individuals who have experience in life consulting services for foreigners staying with workable visas such as "management / management" or "technology / humanistic knowledge / international operations" are assumed.
Because it is defined as a medium- to long-term resident,Short-stay foreigner support such as travel cannot be counted towards the requirements.
Due to these requirements, it is not possible to meet the standards of registration support organizations.Administrative scriveners who provide visa support to foreigners, supervising organizations and cooperatives that accept technical intern traineesIs assumed.

▼ How to apply for a registration support organization

To apply for a registration support organization,Regional Immigration Bureauare accepted at

<Reference:Immigration Bureau of Japan Registration Support Organization Registration Application>

▼ Registration support organizations are published on the Ministry of Justice website

The registration support organizations for which the notification has been accepted are published on the website of the Immigration Bureau of Japan (Ministry of Justice).
The first registration was announced on April 2019, 4 and updated on April 26, 2021.
It will be added one by one in the future.

List of registration support organizations

http://www.moj.go.jp/isa/policies/ssw/nyuukokukanri07_00205.html

Frequently asked questions of registration support agencies | Can recruitment agencies and supervisory groups register?

Finally, I would like to introduce the answers extracted from the Ministry of Justice to the frequently asked questions of registration support organizations.
Please refer to this if you are a company that is considering notifying a registration support organization or entrusting a support plan.

Can the support manager and support person hold concurrent positions?

It is possible to hold a double post.

Can the supervising organization of the technical intern training program automatically become a registered support organization?

Even a supervisory body or cooperative that has received foreigners must meet the requirements of the registration support organization. It is also necessary to notify the Immigration Bureau.

What happens if the company that caused the missing foreign national creates a separate company?

According to the requirements of the registration support organization, missing persons such as technical interns have not been generated within the past 1 years.
If you create another company to cheat the compliance criteria, it may be determined that they are substantially the same institution.

Source:Ministry of Justice Q&A regarding the system for accepting foreign personnel

[Summary] Smooth cooperation between the host organization and the registration support organization is the key.

When accepting foreigners with specific skills, it is the responsibility of the accepting company / organization to implement a support plan for the specific skills 1.

If you are small and do not have enough support, or if you have no track record of hiring foreigners in the past,You can ask the registered support organization to implement the support plan.
Hiring certain skilled foreigners without understanding the obligations of the host organization may cause problems.
If the company understands the contents of the support plan well and it is difficult,Collaboration with registration support organizationsto achieve a smooth acceptance.

It is possible that a supervising organization or cooperative that has a track record in the technical training system has the know-how to become a registration support organization.
However, even in that caseIf you do not make a notification, you will not be able to deal with foreigners with specific skills as a registration support organizationSo please be careful.

Administrative scrivener corporation Climb is a registration support organization!

Climb Immigration Lawyer OfficeThen, companies and individuals who are considering applyingConsultation on whether you have the requirements as a registration support organization, preparation of application documents, application to immigrationI leave it to you.
In addition, although they registered with a registration support organization, they said that they did not know what to do because they lacked knowledge about the specific skill system, let alone support.Services for registration support organizationsare also available, so please consider them as well.
In order to be able to provide the best support to foreigners who have chosen to work in Japan, we should provide support with solid knowledge to avoid situations such as illegal employment.

Registration support agency Registration application service

For inquiries and consultations, please click here.Inquiry form for corporations onlyPlease from!

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